6 Ways to Prevent Data Loss for Your Small Business

Managed IT services in Chicago

Data loss is the most common reason small business ventures meet downfall, but also the most ignorant aspect.

Often caused by hard drive failures, user error, software bugs, malware attacks, etc. data loss can leave a negative impression on your business productivity and can also harm its reputation in the industry. Luckily, the IT Consulting Firms have got your back!

They can help recover and restore sensitive and crucial business data, safeguarding your venture from all potential threats.

But as they say, ‘prevention is better than cure,’. Therefore, we have come up with some proven tips that small businesses can implement to prevent the risks of data loss. Let’s dive deep into the blog to learn about them in detail! 

Effective Tricks to Avert the Chances of Data Loss 

Recovering the lost data could be possible by hiring Managed IT services in Chicago, but it takes time. Throughout that time frame, your business will remain stagnant and unproductive. The following prevention tips can help excellently:

1. Ensure Regular Backup of Crucial Business Data 

Practising routine data backup is a key solution to prevent data loss. Well, this might seem an easy job – and definitely, it is – but amid tough schedules and duties, business executives often forget to take backups. Automated backup solutions often malfunction.

So, instead of trusting those solutions blindly, make sure to test the process at every interval to ensure their proper functioning. If your business does not have a dedicated automatic backup server, encourage your employees to back up the data in your venture’s cloud-based or physical servers. On top of everything, have the backups in different locations in the cloud storage  

2. Reinforce Your Access Control 

External vandals are always in search of security loopholes in your system to exploit and steal your sensitive data. But, if you keep a keen eye on strengthening the access control of your systems, it can significantly reduce data breach risks, keeping your data safe from malware attacks.

By robust security controls, we mean setting strong and unique passwords on your system and keeping modifying them every now and then. Moreover, make sure to implement multi-factor authentication on your servers to implement additional security layers on the servers that store your business data.  

3. Integrate Malware Protection Software

Sometimes, even after taking all the security measures to ensure robust access control, your business data is still exposed to the risks of malware attacks. That is why, you should take this issue as a priority and install malware protection tools and software in your server systems.

You need to be very specific while choosing an anti-malware software or tool. Web application firewalls should definitely be on your hotlist, but also consider the cybersecurity defense tools, and intrusion and threat detection software.

However, configuring these malware protection tools and customizing their functions often seem overwhelming and complicated to administer single-handedly. However, you can always reach out to IT consulting firms to seek expert guidance.  

4. Protect the Hardware 

As we have already mentioned at the beginning of the write-up, hardware malfunction is a key reason for data loss. Hence, you need to be very cautious about your system’s hardware health and encourage routine maintenance to keep the hardware in its best-fit condition. Also, make sure your system is protected by a stabilizer against electrical malfunctions.  

5. Update the software 

Bugs in software and old security patches are vulnerable to cybersecurity threats. If you fail to update the patches and eliminate the bugs with time, it can take a toll on your data security, leading to data loss. Therefore, to prevent your software from crashing and your data being erased unexpectedly, you should always focus on updating the security patches of the software your business utilizes.  

6. Partner With IT Experts 

Many small business ventures complain about encountering data loss even after following all the other tips we mentioned earlier. That’s why you should always keep professional support by your side. Having a full-time IT department at your office is an expensive endeavor. So, it’s better to opt for managed IT services in Chicago.

By outsourcing IT support, you can have a routine check of your cloud-based servers, hardware, and software, keeping the chances of data loss at bay! Having profound industry expertise, IT experts can enhance your system’s security system and ensure data loss prevention with tailored strategies as per your business requirements and constraints.  

Wrapping Up 

When you pay attention to data backup, keep your computer clean, and have the software updated and hardware maintained, your business data is safe. However, unforeseen events can take place at any time, creating a devastating situation before your venture. So, always stay prepared to deal with such a scenario by collaborating with trusted IT consulting firms. With experts, you can have a solid data recovery plan for a smooth and uninterrupted business operation.

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